Services

Expertise and support for every step of your ticketing

The ticketmatic team meets in a bright conference room with a presentation on screen.

We offer not only a powerful platform, but also a team that puts your success at the center. From onboarding to support, from training to season preparation, we’re by your side, every step of the way.

Bellina Dams profile picture
Bellina Dams
Team Lead CS, ticketmatic

Onboarding & Training

Smooth start, maximum self-sufficiency

When switching to a new ticketing system, what you need most is confidence. Our onboarding process ensures a smooth implementation with a tailored project plan and hands-on training. Your team is fully onboarded from day one.

Onboarding & Training

Smooth start, maximum self-sufficiency

When switching to a new ticketing system, what you need most is confidence. Our onboarding process ensures a smooth implementation with a tailored project plan and hands-on training. Your team is fully onboarded from day one.

Onboarding & Training

Smooth start, maximum self-sufficiency

When switching to a new ticketing system, what you need most is confidence. Our onboarding process ensures a smooth implementation with a tailored project plan and hands-on training. Your team is fully onboarded from day one.

  • A structured process in three phases: preparation, follow-up, and evaluation

A dedicated Ticketing Expert as your main contact

Targeted training (both for sales and admin) for your team

Clear deadlines and milestones for a stress-free launch

Ticketmatic employee works at her desk with computer in a modern office space.

Proactive Account Management

A team that shares your vision

We believe in long-term collaboration. That’s why we schedule regular check-ins to understand your goals and identify opportunities for optimization together. That way, you get more value out of ticketmatic—continuously.

Two ticketmatic employees meet together behind a computer screen in the office.

Regular meetings tailored to your organization

We proactively reach out to keep a finger on the pulse of your ticketing operations.

Twee collega's van ticketmatic bespreken een project, één ervan zit op de bureau van de andere.

Discussion of goals, challenges, and optimizations

Together, we look at where you want to go and how ticketmatic can help you get there.

Ticketmatic team members discuss ideas together during a meeting in the conference room.

Best practices and customized advice

Benefit from proven recommendations drawn from our work with other cultural organizations.

Support & Emergency Help

Here for you when it matters most

Ticket sales never stop—and neither do we. Our support team is ready to respond to your questions quickly and clearly. From simple queries to urgent issues: we make sure you can keep going.

Support & Emergency Help

Here for you when it matters most

Ticket sales never stop—and neither do we. Our support team is ready to respond to your questions quickly and clearly. From simple queries to urgent issues: we make sure you can keep going.

Support & Emergency Help

Here for you when it matters most

Ticket sales never stop—and neither do we. Our support team is ready to respond to your questions quickly and clearly. From simple queries to urgent issues: we make sure you can keep going.

  • Daily support via email and scheduled calls
  • Extensive documentation, FAQs, and webinars to encourage self-service
  • Emergency line for critical issues, even outside office hours
Two colleagues working together on a laptop in a modern office setting with wooden shelving in the background.

Onsale Preparedness

Preparation is key

  • Proactive contact to align on launch dates and needs
  • Timely preparation with checklists and reminders
  • Stand-by service during peak moments
  • Post-launch evaluation and future optimization

Platform Personalisation & Custom Projects

From configuration to full customization

Your ticket shop and workflows should match your brand and way of working. We help you configure everything to your needs—and go even further with custom projects when needed.

Ticketmatic employees discuss ideas together during a round table meeting.
  • Branding of your ticket shop and emails
  • Adjustments in workflows and reporting
  • Custom projects for festivals, rebrandings, etc.
  • Integrations with other systems via our API

Switching to ticketmatic: what the transition looks like

Switching to a new ticketing system is a significant project that requires care. With ticketmatic, you’re not alone: we have a proven process, a clear plan, and a team that guides you through every step. We’ve done this dozens of times and know the pitfalls. Our goal: complete peace of mind. You get a clear roadmap, a dedicated point of contact, and regular check-ins. This keeps everyone aligned and ensures a fast go-live.

Analysis & Preparation

We start with a thorough analysis of your operations and needs. Together, we define the project plan, priorities, and deadlines.

1

Inventory of current processes, ticket types, and email flows

Decide which modules and features to activate

Assign roles and responsibilities within your team

Plan data import from your old system, if needed

Why it matters:

Good preparation prevents surprises and lays the groundwork for a flawless launch.

Two colleagues working together at a laptop in an open office space, with a third colleague seated at a desk in the background.

Configuration & Training

Our experts configure your ticketmatic environment according to the project plan. Then we train your team accordingly.

2

Set up products, pricing, formulas, and discounts

Configure points of sale and cash register management

Apply branding to your ticket shop and emails

Provide practical training for back office, box office, and marketing teams

Why it matters:

Your team is fully operational right away—no need to wait for external help.

Start of Sales

The moment of truth! During your launch, we’re ready to monitor everything and jump in if needed.

3

Support during launch, including peak-time availability

Monitoring van verkoop en paraatheid voor snelle updates

Why it matters:

A smooth launch builds confidence—for your team and your audience.

Twee collega's zijn in gesprek met elkaar aan een bureau.

Evaluation & Handover

Our involvement doesn’t end after launch. We conduct an evaluation and discuss how to improve future performance.

4

Analyze initial sales results

Identify and implement quick wins, quick wins meteen doorvoeren

Explore additional modules or future enhancements

Why it matters:

You get long-term value out of ticketmatic—not just at launch, but far beyond.

Frequently Asked Questions

On average 2 to 4 months, depending on the complexity and your internal planning.

Yes, we support the import of customer data and ticketing data, including testing and validation phases.

Absolutely. We’re proactively involved during seasonal launches and provide stand-by support.

Yes, you decide when to activate which features. Think of the ticketmatic app, the email module, or advanced marketing tools. You don’t need to use everything at once—you grow at your own pace.

Reviews

The longest part of training new staff here is teaching them how to inform visitors about practical details — which tram to take, where to park, how everything works. That’s all much more complicated than the system itself, because teaching someone how to sell a ticket only takes one day. And that’s the great thing about ticketmatic.

Bo Derks
Head of Ticket Sales and Audience Services, Het Nationale Theater, The Hague

When you manage to combine consistency and usability with enough innovation to support the unique needs of venues, you know you are doing a good job.

Karel Lievens
Digital strategist at VIERNULVIER, Ghent

Support is incredibly fast. Within a day, a custom field is added or a view is adjusted. You can really feel that you’re working with a partner you can rely on.

Jesse Nortier
Ticketing specialist, Stadsschouwburg Utrecht, Utrecht

Our previous systems crashed during peak sales. Today, people expect a seamless online experience, just like with Bol.com or Zalando. Ticketmatic gave us that flow.

Steven Defoor
Director of Leisure, Mechelen

I’m really happy with the ordering process in ticketmatic. When I visit other theaters or cinemas, I’m not always impressed by what I see. Then I think to myself: we really have things well organized.

Karlijn Gerritsen
Head of Marketing, Verkadefabriek, 's-Hertogenbosch

In the past, the ticketing platform was integrated into the website. If you wanted to change something in ticketing, it took a lot of development work. Now we just make the change directly in ticketmatic.

Nikita Lisabeth
Digital communication & ticketing, Concertgebouw Brugge, Bruges

Now putting something on sale has become “super simple,” so to speak. Selling a ticket is almost effortless. The steps have been greatly reduced.

Stefaan Geldhof
Responsible for ticketing and ICT, Brugge Plus and In&Uit Brugge, Bruges

User-friendliness makes all the difference. In ticketmatic, visitors can book and pay for tickets quickly and easily. The purchase flow is intuitive and smooth.

Vicky Bruijn
Coordinator UITbalie, Theater aan het Vrijthof, Maastricht

The system runs great. There are no glitches. And if there is anything, it is fixed quickly. That gives you a lot of peace of mind.

Jesse Nortier
Ticketing specialist, Stadsschouwburg Utrecht, Utrecht

What I like about ticketmatic is that I can do things myself, without always having to ask or try to code it.

Sofie Vrancken
Responsible for ticketing and customer service, De Roma, Antwerp

I’m really happy with the email module. The data is so reliable. We now know exactly who we’re emailing and that we’re reaching the right people. It’s truly a world of difference compared to before.

Karlijn Gerritsen
Head of Marketing, Verkadefabriek, 's-Hertogenbosch

Whenever we run into something, we can always reach out to someone. The account managers respond very quickly, you don’t see that everywhere.

Jonathan Cooman
Customer and Data Management, De Roma, Antwerp

Creating events and making bulk changes is very easy — for us, that’s been the biggest improvement.

Sylvie De Muer
Ticketing Manager, Concertgebouw Brugge, Bruges

Thanks to ticketmatic, we now have a much clearer picture of who visits us, and when and how often. Plus, we can get our work done in half the time.

Mariska van Wezel
Ticketing coordinator, Leidseschouwburg - Stadsgehoorzaal, Leiden

We’re very happy with the app. It works really well. We also use it to give our partners extra visibility.

Bert Vanlaere
Marketing Director, Concertgebouw Brugge, Bruges

I find it very easy to create a selection of visitors in ticketmatic. And if something is ever missing, I just ask and a filter gets added. That way, I can reach exactly the visitors I want to reach. When it comes to segmentation, ticketmatic is really very flexible.

Rio van der Oest
Marketeer, Het Nationale Theater, The Hague

We sometimes work with temporary staff, interns, and so on. By the time you had explained the previous system to them, they were already gone again. But now, once they’ve put something on sale once, they’re good to go. And that’s a huge plus in software.

Stefaan Geldhof
Responsible for ticketing and ICT, Brugge Plus and In&Uit Brugge, Bruges

Thanks to our collaboration with Studio, we've been able to streamline our operations by significantly reducing manual processes, freeing up more time for what truly matters: our visitors.

Wati Koesharto
Ticketing Coordinator at Ancienne Belgique

You can answer almost any question with reports or views. How far in advance does someone buy a ticket? How does that differ per program or genre? Those are fascinating figures that tell you something about your audience and how you can reach them more effectively.

Jesse Nortier
Ticketing specialist, Stadsschouwburg Utrecht, Utrecht

The system is very intuitive. When we need to train colleagues on how to sell tickets, it practically takes care of itself.

Sylvie De Muer
Ticketing Manager, Concertgebouw Brugge, Bruges

The service at ticketmatic runs smoothly. If something goes wrong, it gets fixed right away.

Stephanie Fruy
Finance and Ticketing Coordinator, Concertgebouw Brugge, Bruges

We've been looking forward to this for a long time. Now that we're seeing real flexibility, we can't wait to make changes across the board.

Sébastien Collet
Marketing and Communication Coordinator at den Atelier

The system works, it’s clear and practical. Ticketmatic simply offers a solid, well-built product.

Cindy Penders
Application Manager, Theater aan het Vrijthof, Maastricht

Synchronizing newsletter opt-ins with our partner Democrazy is incredibly practical. In the past, someone had to ask, email and upload contact lists over and over again. That is now automated.

Karel Lievens
Digital strategist at VIERNULVIER, Ghent

We have about five thousand people with a discount pass. They use the app to manage their tickets. It  works very well.

Karlijn Gerritsen
Head of Marketing, Verkadefabriek, 's-Hertogenbosch

I’ve seen quite a few systems. What matters most to me is that it works for the people at the counter. Ticketmatic is truly designed with them in mind. Even if you’re a complete beginner and, so to speak, get no explanation, you can still sell a ticket.

Stefaan Geldhof
Responsible for ticketing and ICT, Brugge Plus and In&Uit Brugge, Bruges

Really, ticketmatic is our CRM. Everything is in there, all the customer data.

Jonathan Cooman
Customer and Data Management, De Roma, Antwerp

During the transition, we were in very frequent contact. It was truly a very good plan. The preparation and the steps we went through went very smoothly.

Sylvie De Muer
Ticketing Manager, Concertgebouw Brugge, Bruges

Ticketmatic stands out because of the excellent support and how close and accessible it feels. I’m still a fan.

Ingrid Van Eycken
Reception & Ticketing Coordinator, STUK, Leuven

Even with twelve thousand visitors in the queue, ticketmatic kept running smoothly without missing a beat.

Karel Lievens
Digital strategist at VIERNULVIER, Ghent

This is the third ticketing system that I've worked with. In my experience, ticketmatic is by far the most stable and reliable ticketing system.

Jesse Nortier
Ticketing specialist, Stadsschouwburg Utrecht, Utrecht

What I love about ticketmatic is how many different needs it covers. Customer relationships, marketing data, the sales flow: everything within the same platform.

Sébastien Collet
Marketing and Communication Coordinator at den Atelier

I show the app to everyone who comes to my desk and tell them, “Look, no more hassle with PDFs in emails.”

Ingrid Van Eycken
Reception & Ticketing Coordinator, STUK, Leuven